All of the Committees will be supplied with a binder that serves as a manual to guide you from the beginning to the end of the process. It includes all of the past donors who gave to your area/table, contact information, what they gave, phone scripts, contracts etc.

90% of all the donors from last year will return – they just need personal follow up.

These committees will meet with the B.A.S.H. coordinator (Judith Campbell) on a monthly basis in addition to the B.A.S.H. meetings for more one-on-one assistance. Join a committee and make a difference!

Live Auction – Coordinating and securing 13 to 18 Live Auction Items. Support team members help with the follow up and collecting of items!

Silent Auction – Volunteer positions range from collecting gifts, picking gifts up, recording items and setting up the week of the auction. A lot of volunteers doing a little work can make this an easy yet successful project!
Items are divided into manageable tables with captains and support team.

Dining & Entertainment
Golf Outings, vacations & Getaways
Home & Garden
Jewelry & Luxury
Sporting Events & Items
Malvern Treasures 

Ad Book – Following up with advertisers from the past year and securing them for this year. This is no different than following up with gifts – it’s actually easier. There are plenty of “regulars” who just need follow up. We are always looking for new categories and suggestions. Great position for someone who has a few hours a week & enjoys working from home! Job is completed by the end of March!

Invitations, Reservations & Outreach

1. We need you help to stuff mailings, invitations and to follow up with our guests by phone to encourage participation!
2. This committee assists with invitation stuffing to the Kick Off Party & to B.A.S.H.
3. They make follow up calls for both events as well as the Drive By Gift & RSVP Drop days.
4. They staff the Drive By Gift & RSVP Drop days at the “Drop Off Spot” where parents drop/pick up students.
   The dates for these two events are:
   March 13th & 14th for gifts
   April 17th & 18th for B.A.S.H. RSVP’s

Decorating, Packaging & Merchandising

1. Decorating in O’Neill for the Auction
2. Wrapping baskets that have been packaged together by the gift committees.
3. Setting the gifts out for the night of the auction, making sure the bid cards match the gifts & are displayed in an attractive manner.

Kick Off Party Save the date: Saturday, February 23, 2008

1. Assist Joanne Henrich decorate for the Kick Off Party
2. Prepare the information table, display boards
3. Greet guests at the party, hand out name tags, collect gifts & answer questions.

Raffle

1. Raffle tickets are $100 each and every ticket has a chance to win every prize!
2. Four $5000 will be awarded April 26th
3. Reach out to the Malvern Community & network to outside sources to reach our 12,000 ticket goal.

Event Sponsorship

1. Jeanne and Bill Whitmore will return as the chair this year.
2. She has already secured a Title Sponsor but we still need to fill in the remaining levels.
3. This involves making follow up calls to last years' participants & securing new ones.